You Know the Requirements.
We Handle the Paperwork.
TrueCourse doesn't change what you report. It just makes the paperwork a lot lighter.
The Short Version
Maine Chapter 9 comes with rules you already know. The hard part is the repeated admin work around every class.
< 5 min
Total time, start to finished report
~1 hr
Saved every session vs. doing it by hand
How TrueCourse Generates Your New Course Report
Here's the short version of how it comes together.
Set up your session
Pick your dates in one place and move on.
No extra spreadsheet cleanup just to get the schedule right.
Students register via:
Share your Google Form and let responses flow into Sheets automatically.
Legal First Name, Middle Initial, Last Name, Date of Birth, Phone, and session selection can all be collected in one form and written into the linked response spreadsheet TrueCourse reads.
This is the most direct setup. The form can auto-close at 30 students with a waitlist message, and parents do the data entry instead of you.
Click "Generate Report"
Choose the class, click once, and let TrueCourse do the repetitive part.
The finished document is built from the details you already entered.
Student roster auto-populated
Student details flow into the report without the usual copy-paste work.
You still review it, but you start much closer to finished.
Weekly schedule table built
The schedule section is built from the dates you already set.
That means less manual formatting before you send anything out.
Delivery method checkboxes set
The report reflects the class format without extra clicking.
Small details like this stop stealing time.
Review & submit
Give it a quick review, then send it when you're ready.
The finished file is already where you'd expect to find it.
Total time with TrueCourse
First report in minutes.
After that, in seconds.
A few seconds instead of an hour of piecing everything together by hand.
The Manual Headache vs. TrueCourse
The rules stay the same. The work around them gets lighter.
New Course Report (NCR)
Chapter 9, §1 — Record Keeping
“Submit on an approved form at least 7 days before the course starts. Notify the Secretary of State of any schedule changes prior to or as quickly as possible after the change.”
The Manual Headache
- ✕Re-entering details you already have
- ✕Formatting everything by hand
- ✕Losing time every time a class changes
How TrueCourse Helps
- ✓Create the report in seconds
- ✓Pull student details from your existing data
- ✓Keep formatting consistent
Course Completion Report
Chapter 9, §2
“Submit within 30 days of the final classroom session. Incomplete students listed separately. Only instructors directly involved may be listed.”
The Manual Headache
- ✕Tracking who finished and who did not
- ✕Sorting incomplete students by hand
- ✕Keeping details consistent across classes
How TrueCourse Helps
- ✓Keep student and class details in one place
- ✓Use current data instead of stale copies
- ✓Carry saved school details into each report
Student Record Sheets
Chapter 9, §3
“Maintained for at least 2 years. Must include identity, visual acuity, classroom/BTW hours, instructor name, location, parental involvement, and student certification signature.”
The Manual Headache
- ✕Paper records are easy to lose
- ✕The same details get repeated again and again
- ✕Old records are hard to find later
How TrueCourse Helps
- ✓Keep records searchable and easier to review
- ✓Reuse saved school details
- ✓Stay more prepared when records are needed
Multi-Location Licensing
School Licenses & Fees
“$150 per location. Class A schools license each classroom; Class B schools license each record-keeping location.”
The Manual Headache
- ✕Each location has its own details
- ✕Using the wrong location creates extra cleanup
- ✕More locations means more admin work
How TrueCourse Helps
- ✓Keep location details separate and ready
- ✓Choose the right location when you generate
- ✓Basic: 1 location · Essential: up to 3 · Pro: unlimited
Record Inspection
Chapter 9, §5
“The Secretary of State may inspect all school records with or without notice.”
The Manual Headache
- ✕Records need to stay organized
- ✕Paper systems slow everything down
- ✕Missing records create risk
How TrueCourse Helps
- ✓Keep a clearer history of report activity
- ✓Find records faster
- ✓Keep documents more consistent
Catches Problems Before You Submit
Built-in checks help catch easy-to-miss issues.
Age Eligibility
Catch age issues before they become a problem.
Hours Check
See when a schedule needs another look.
Holiday Detection
Spot problem dates before you send anything out.
Your Time, Reclaimed
The time savings add up quickly.
Doing It By Hand
- ✕Rebuild the same paperwork every time
- ✕Copy and clean up student details by hand
- ✕Double-check every schedule change
- ✕Spend more time on the form than you want to
~1 hour
per session, per location
With TrueCourse
- ✓Start from details you already entered
- ✓Create the report in seconds
- ✓Catch common issues before sending
- ✓Keep everything easier to find later
Under 5 min
including review — every time